BOOKING MANUAL

Hosting overnight guest groups involves a variety of associated costs. The overnight base fee covers grounds use, administration, cleaning services, utilities, and one meeting space (allocated based on group size). This fee is charged per person, per calendar day, including both the arrival and departure dates. Children ages 0–4 are exempt from the base fee. Your invoice has to be a minimum of $1,000 (this includes all the fees) for overnight stays.

Weekend Rate (Fri-Sun): $30person/day

Weekday Rate (Mon-Thu): $25/person/day

Exclusive Camp Rental

For groups interested in having the entire property to themselves, Stillwood offers exclusive retreat bookings, providing private access to the camp and its facilities.

Exclusive bookings are available from November through March only, with limited availability and subject to approval. Please contact our Guest Services team for pricing and additional information.

Day Groups are only booked 6 months in advance.

Your invoice has to be a minimum of $500 (this includes all the fees)

Nothing is included. You pay for the following: Base fee + Meals + Meeting room, and any extra items, i.e. activities.

Base fee - Grounds fee at $8 per person

Meals: Individual Meals

We offer 3 meals a day (Breakfast, Lunch and Dinner) Each meal is a different cost based on on the total numbers of people in your group. The larger your group, the more cost effective your meals will be. Our minimum number to cater is 15 people. Groups 14 people or less, please email groups@stillwood.ca to inquire.

Dinner Meal Prices are listed below. Lunch meals are $2 less than the Dinner prices. Breakfast meals are $3 less than the Dinner prices.

• Adult/Youth (13+)

  • 5-15 people: 28.35/meal

  • 16-34 people: 25.20/meal

  • 35-74 people: 23.10/meal

  • 75+ people: 21.00/meal

• Child (5-12)

  • 5-15 people: 24.25/meal

  • 16-34 people: 20.05/meal

  • 35-74 people: 19.00meal

  • 75+ people: 16.90/meal

Children ages 0-4 are FREE for meals

Meeting spaces:

Small Meeting Room = 65.00/hr, 300.00/day

Medium Meeting Room = 94.00/hr, 410.00/day

Large Meeting Room = 133.00hr, 590.00/day

Activities: See “Activity Fee Tab”

Individual Meals

We offer 3 meals a day (Breakfast, Lunch and Dinner) Each meal is a different cost based on on the total numbers of people in your group. The larger your group, the more cost effective your meals will be. Our minimum number to cater is 15 people. Groups 14 people or less, please email groups@stillwood.ca to inquire.

Dinner Meal Prices are listed below. Lunch meals are $2 less than the Dinner prices. Breakfast meals are $3less than the Dinner prices.

• Adult/Youth (13+)

  • 5-15 people: $28.35/meal

  • 16-34 people: $25.20/meal

  • 35-74 people: 23.10/meal

  • 75+ people: $21/meal

• Child (5-12)

  • 5-15 people: $26.25/meal

  • 16-34 people: $22.05/meal

  • 35-74 people: $21.00/meal

  • 75+ people: $18.90/meal

Children ages 0-4 are FREE for meals

Miscellaneous Food service Fees:

• Simple banquet: This is to use the entire dining hall as your meeting room and a meal. For example, to decorate the dining hall as for a birthday = $28.00/meal

• Evening Snack: If you are staying overnight this is included.

• Food Inflation Adjustment: We reserve the right to add our inflation costs on your final bill. As a non profit charity we do not profit from hosting your group. However we still need to cover our costs, therefore as we experience food inflation we pass it to our guests.

All activities, aside from the canoe rental, include the cost of instructors. Any additional instructors will cost v/hr.

• Swimming Pool = $160.00/hr, 650.00/day

• Teambuilding/Low Ropes= $51.00/hr, $275.00/day

• Laser Tag = $160.00/hr, $650.00day

• Sky High Ropes Course = $480.00/hr, $1,950.00day

• Zipline = $480.00/hr, $1,950.00/day

• Archery = $110.00/hr, $540.00/day

• Archery Tag = $110.00/hr, $540.00/day

• Canoe Rental = $550.00/day (Rental cost only)

• Outdoor Climbing Wall = $215.00/hr, $865.00/day

• Indoor Climbing Tower = $270.00hr, $1,080.00day

• Outdoor Education Module = $17.00/student/module

• Games Room = $110.00/hr, $540.00day

• Gym- $135.00/hr, $595.00/ day

Accommodations

• Cottages = $120.00/each/night

• Motel = $85.00/room/night

• Dorm = $290.00/floor/night

• Cedar/Hickory = $240.00/night

• Balsam = $580.00/night

Meeting Rooms 1 meeting room is included with the Overnight Base fees.

• Small Additional Meeting Room = $65.00/hr, $300.00/day

• Medium Additional Meeting Room = $94.00/hr, $410.00/day

• Large Additional Meeting Room = $133.00/hr, $590.00/day

• Outdoor Large Tent Rental = $
  1,300.00

Miscellaneous Items:

• Additional Tables = $16table

• Linen Package = $25/each

Weddings at Stillwood

We would love to be part of your special day!

Whether you're planning a beautiful one-day celebration or a wedding with overnight accommodations for your guests, Stillwood offers a variety of options to suit your needs.

Wedding Pricing: All standard rates for meals, accommodations, meeting spaces, and additional services are outlined in the previous pricing sections and apply to wedding bookings.

Wedding Banquet: Banquet-style dinners are available exclusively to groups that have reserved the entire property for their stay.

Banquet Fee: $28 per person.

We look forward to helping you create a memorable celebration at Stillwood!

Exclusive Camp Rental

For groups interested in having the entire property to themselves, Stillwood offers exclusive retreat bookings, providing private access to the camp and its facilities.

Exclusive bookings are available from November through March only, with limited availability and subject to approval. Please contact our Guest Services team for pricing and additional information.